Are you a Learned Society?
We work closely with learned societies to assist them in managing their secretariat and digital communication. We leverage our expertise to offer tailored solutions, thereby reducing their administrative workload and enhancing their online visibility. Through a personalized and human-centered approach, we ensure that each society receives the necessary support to focus entirely on their core mission: disseminating knowledge and advancing their scientific field.
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They have trusted us for years!
We are pleased to see our loyal clients renewing their trust in us each year, whether for managing their secretariat, communication, or conferences. Their loyalty drives our commitment to continually improve and provide excellent services.
Secretariat of Learned Societies
We offer secretariat services tailored to meet the specific needs of learned societies.
Whether you aim to simplify the daily management of your organization or support its growth, our solutions are designed to align with your objectives. You can choose from our three packages: Connection for basic support, Growth for long-term project assistance, or Specific Missions tailored to your unique needs.
Each package can be selected individually or combined into a comprehensive package. Feel free to contact us to customize your quote and receive a bespoke service.
Our packages
Connection Package
- Efficient email and telephone management
- Dedicated email address
- Collecting, organizing, and storing documents
- Advising on and archiving your legal documents (Statutes, AGM and Board minutes)
- Disseminating various reports
Growth Package
- Administrative management of memberships
- Monitoring dues (calls, reminders, website updates, availability)
- Management of General Meetings (AGMs) and Board Meetings
- Invitations, logistical organization, follow-ups, and dissemination of minutes
Specific Missions (à la carte)
Elections
- Voting
- Calls for candidates, voting tools, closure
- Centralization and dissemination of results
Partnerships
- Managing contracts
- Issuing invoices
- Tracking payments
- Drafting partnership dossiers
Posters
- Receiving submissions
- Forwarding to the committee
- Notifying authors
Educational and Financial Reports
- Compiling the dossier
- Data entry on the Ministry of Labor’s website
Scholarships
- Organizing the scholarship jury (remote or in-person)
- Drafting and sending the call for applications
- Centralizing applications
- Forwarding applications to the selection committee
- Inviting candidates
- Organizing interviews (remote/in-person)
- Communicating results
- Managing agreements and scholarship disbursement (recipient/sponsoring organization)
Accounting Drop
- Centralizing receipts
- Reconciling invoices/statements
- Preparing financial reports and account approvals
- Storing on DropBox for accountant access
Communication for Learned Societies
Our communication approach is based on comprehensive support tailored to your specific needs. At each step, we start with a complete assessment of your situation, followed by a clear definition of objectives. We then provide strategic recommendations and ensure personalized follow-up of your project.
Based on this framework, you can choose from one of our three packages:
- Web Showcase: to optimize your online presence
- Social Media Visibility: to enhance your engagement on social platforms
- Newsletter: to regularly inform and retain your audience
Each package can be adjusted according to your expectations. Contact us for a personalized quote.
Communication Management
- Assessment
- Defining objectives
- Recommendations
- Project follow-up
Our packages
Web Showcase Package
1. Boosting your website
- Audit and recommendations
- Optimizing the user experience
- Integration and formatting of content
- Updating member pages, news, events
2. Creating or Revamping your Website
- Support in drafting the specifications
- Call for proposals and provider search
- Assistance in decision-making
- Support until website delivery
Social Media Visibility Package (Facebook, Instagram, LinkedIn, X)
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Boosting Your Account
- Audit of current setup
- Configuration
- Content and visuals updates
- Creation and publication following the editorial calendar
- Statistics reporting
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Creating Your Account
- Setup and configuration
- Content and visuals creation
- Creation and publication following the editorial calendar
- Statistics reporting
Newsletter Package
- 4 newsletters per year
- Creating a routing plan
- Graphic design and layout
- Validation circuit (BAT)
- Managing distribution lists
- Dissemination
- Reporting
Would you like to organize your event with us?
do you have any questions?
contact
+33 04 67 10 92 23
location
24 rue des soldats, 34000 Montpellier